The Merchandising process with correspondence of buyers and
merchandiser. In the very fast there is e-mail communication with the buyer.
The buyers send a mail with the design specification to the merchandiser to
prepare the sample and costing. Then the prepared sample and costing of the
sample is sending to the buyer through mail. If the sample is approved by the
buyer then it is the turn for negotiate the costing. After settle the price,
the buyer sends contract and order sheet to the Factory and confirm the delivery
time and way. During the time of confirming the order, the buyer opens L/C. The
sample development and other important tasks of Factory are elaborately
describe below-
1 Sample Development:
In merchandising process
at first a mail is received from the buyer with a sketch, details of design are
mentioned in this sketch. With the sketch the buyer send the measurement chart.
The buyer mentions the fabric details, washing instructions, trims details etc.
in the mail.
If the buyer required any
special type of fabric which is not available with the garment merchandiser,
they swatch for the merchandiser’s convenience. After receiving the sketch and
measurement chart from the buyer, merchandiser develops the sample according to
the buyer’s requirement and sends it to the buyer
2 Receive L/C document
from buyer:
After pricing
negotiation finally gets the order from buyer it receive an LC also. Both the
parties must be open a LC where various terms and conditions must be issued
like name of buyer, country name, negotiable buyer bank, payment system,
production system, delivery period, quantity, name of the port address, details
about shipping etc.
3 Transfer
Master L/C on the name of selected suppler:
After receiving the LC
the merchandiser open a LC on his own company. Once the company is confirmed
that the supplier has the ability to do the work properly then they negotiate
the price. When the price is set with the suppler the commercial department
immediately transfers the master LC in the name of supplier.
4 PO Sheet:
Buyers confirm the order
sending a signed contract sheet by mail. When the sample, pricing, quality,
delivery, time, and schedule etc. can satisfy the buyers then they confirm by
sending this type of signed contract sheet.
5 Place order to
suppliers for production:
After receiving the
contract sheet the merchandiser takes all the preparation for production.
Sometimes few buyers provide production accessories. If the buyer instructs to
collect different accessories then the merchandiser negotiate with the
supplier. When the enter requirements are ready then the merchandiser of Graphics
Textiles Ltd start production according to the sample and other mention
in the contract sheet.
6 Quality Control:
Quality control that’s
mean production control is the most important function of garment production.
It is highly related to satisfy the buyer. A Textiles Ltd is very
popular in this prospective. To control the quality of the merchandiser gives
the authority to the production manager. A line chief and few supervisors
control each line and provide instructions. Here the quality controller
supervises the manufacturing process to maintain the quality. Under the QCthere is some quality inspector to check the production within each line. After
washing the garments are checked in the finishing department. In this garments
every process are checked part by part. If there find any problem then the
garments repair again in this way the quality of the garments are maintain in A
Textiles Ltd. The production team of the A Textiles Ltd is very much
strong for quality production.
7 Monitor the SGS test:
Finished products are
washed a per buyer’s instruction. Sometimes different types of chemical are
used in garments washing. There is a high possibility that the washed garments
may contain some kinds of harmful germs for the skin especially for the child’s
skin. For this reason the garments are sends for SGS test to make sure that
weather the garments contain any kind of harmful germs or not. Graphics
Textiles Ltd strictly handles the SGS test.
8 Packing the garments:
The garments are packed
after washing and final checking in the finishing line. Before packing their
need some accessories like price ticket, hand tag, poly bag, carton sticker
etc. During packing buyer instructions must be followed. The packing must be
prepared according to the ratio and style number.
9 Final Inspection:
After washing and
packing the product are finally inspected by the senior quality controller of
buying house or buyer. At this time all responsibility pressured on
merchandiser. If they satisfied after inspection then the product is as ok for
shipment.
This is the final step
of merchandising. In this step commercial manager helps the merchandiser to
maintain liaison with shipping lines. The supplier performs all the functions
of shipment. There are different functions are done by the commercial manager
like UD collection, CNF for shipping.